Quick Contract Entry Contracts are entered using a central contract screen - there is no need to flick from page to page to enter the details. The system will automatically pull in accessories, sale items and agreed or standard rates based on the selected customer and the main equipment being hired. A powerful search facility allows quick look up of equipment by category, name, fleet or serial number. Contracts can be entered, printed and confirmed very quickly, so your customers are not left waiting.

Flexible Charging The agreed or standard rates can be overridden if required on each contract. Charging can be weekly, daily, monthly, yearly or per weekend, with 5, 6 or 7 day weeks. Alternatively, you can enter a single 'job' price. The system supports net rates and/or discounts. Automatic step-downs are also supported, as is ‘per unit used’ hire charging.

Weekend Hires For weekend hires, you can configure when the weekend starts/finishes, and the system will warn you if a weekend hire is outside of this range. The system can also switch to a standard weekly rate if the weekend rate is cheaper/more expensive based on the actual hire duration. This ensures that weekend rates are only used where appropriate.

Cross Hires Details of cross hires may be entered, such as the supplier of the equipment and the rate being paid by you to the supplier. You can also record your supplier's fleet number, which is useful if you need to track down your supplier's equipment whilst on hire. Purchase Orders can be raised for cross hired items directly from the contract entry screen, removing the need to raise a separate order elsewhere.

Sale Items/Sale or Return Sale items can be added to the hire, either as a straightforward sale, or as a 'sale or return'. Service charges for things such as wear or re-sharpening can also be detailed on the contract and then charged for at the end of the hire.

Projected Cost of Hire The projected cost of hire can be viewed during contract entry (or at any time during the hire) and deposits may be entered for cash customers. Standard deposits based on the equipment hired can be brought in automatically.

Hire Bookings / Quotes The system supports the entry of hire bookings (provisional or firm) which can be viewed in a diary format alongside confirmed hires. Recording the details directly in the system in advance ensures quick and accurate processing on the day of the hire, and helps assess equipment availability. Quotations may be entered and confirmed or cancelled later.

Driver Schedules Hire deliveries, collections, exchanges, site movements, sales deliveries and depot transfers can be grouped into driver schedules. Schedules may be exported to Microsoft MapPoint for routing functionality.

Transport Charging Standard charges for collection and delivery can be set up, for example by distance or town/area. Customer agreed transport charges can also be entered, so that each contract automatically brings in the correct transport charges.

Contract Servicing You can indicate that certain types of hire include the regular servicing of the items for the duration of the hire. The system will flag the hire contracts as ‘serviced contracts’ automatically, and will let you raise ‘Contract Service Notes’ to act as a schedule to the driver who is responsible for the servicing. This helps to manage the ongoing servicing and the system will keep a record of the services that have been carried out for future reference.

Cash Photos You can optionally print photographs of cash customers (captured via a digital camera on the hire desk) on the hire contract, in order to act as a deterrent to equipment theft.

Internal Hires You can set up and enter hire contracts against internal customers, to track the location of equipment, and determine internal costings.

Copy Contract Contracts can be created as a copy of a previous contract, to speed up entry of repeat orders.

External Transport Purchase Orders for external transport can be raised directly from the hire contract, to remove the need to raise a separate order elsewhere. Multiple jobs can be grouped onto the same order number, and the system automatically tracks which deliveries and collections were associated with which order numbers.

Customer Sites Full site details may be entered, with an option for automatic postcode lookup. Sites are retained against the customer to save re-keying details when multiple deliveries are made to the same site, and the details can be amended directly from the contract screen. Delivery directions can be recorded, which are then printed automatically on delivery/collection notes as an assistance to the driver.

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